• Status: Full Time
• Expected Start Date>: ASAP
• Department: Early Head Start
• Reports To: Early Head Start Program Director

Job Summary: 

Under the direction of the Early Head Start Director, the Administrative Assistant is responsible for intermediate administrative support to the Early Head Start Program. Major tasks include the coordination of data collection, program assessment, program evaluation and generation of reports and related documents. Maintains appropriate filing systems for program data and information both manual and electronically.

Qualifications:

Bachelor’s degree in Administration or Finance with a minimum of one year of professional experience providing services in a community-based setting. The position requires computer literacy; the ability to work with the public and program participants; ability to communicate with Latino families; excellent interpersonal skills; ability to work independently and as a member of the team. Efficient and problem solver who is extremely detailed and organized.

Bilingual Spanish and cognizant and sensitive to multi-cultural issues.

Essential Duties and Responsibilities:

• Operate reception area greeting families, answering telephone, copying, filing, ordering supplies, maintaining petty cash accounts, and performing other clerical duties as required by the Program Director.
• Coordinates, documents and tracks pertinent data to meet the information and reporting needs for the program, evaluates the reporting/record-keeping requirements and recommends the best means of tracking data, gathers data and calculates information for the early childhood program.
• Responsible for human resources tracking and meeting OHS program requirements.
• Tracks expenses, places orders, ensures availability of supplies for all operational areas.
• Operates a PC to view, enter, edit, format, revise, print, process and distribute information and plans. Creates and produces a variety of written materials for the program such as correspondence, manuals, contracts, charts, reports and records.
• Gathers and complies data from a variety of sources, determines the most appropriate information source and researches program documents to locate specific information; completes forms/documents according to established instructions.
• Plans, arranges and coordinates specific meetings, events, operational meetings, conferences or other group events; anticipates needs, puts together the necessary information, copies, material/equipment needs and ensures readiness in advance of the activity.
• Completes other tasks as directed by the program director to meet the organizations’ mission and goals.

To apply: Email resume to Carolina Capellan: [email protected]